Participants:The board of directors and HOA membersFrequency:Depends on the community size - monthly or quarterly
Board Meeting:
Procedure:Notify members about the members in accordance with state laws and governing documents, with the agenda.Minutes must be taken, and later shared with the members.
Annual Meeting:
Participants:
It's open to all the association members
Frequency:
It's held every year.
Annual Meeting:
Procedure:A notice must be sent out in accordance with state laws and governing documents.In this meeting, the discussion is about big projects, the annual budget and there can be election of board members.
Executive Meeting:
Participants:
Only board members are allowed.
Frequency:
When there are confidential or sensitive topics to discuss
01.
ExecutiveMeeting:
Procedure:They're often held after board meetings, but they can be held separately.The meeting minutes aren't made public, as they're sensitive. But it is a good idea to make a note that it happened.
Committee Meeting:
Participants:
Committee members, and they can be open to other HOA members.
Frequency:
This depends on the type of committee and what needs to be discussed.
01.
Emergency Meeting:
Participants:The board, possibly the manager and homeowners.Frequency:They only occur when there is an emergency, so hopefully rarely.
Emergency
Meeting:
Procedure:
A notice must be sent out in accordance with state laws and governing documents.
In this meeting, the discussion is about big projects, the annual budget and there can be election of board members.