The Florida Condo Website Law is an important piece of legislation for Floridian condo associations. Originally requiring websites for associations with over 150 units, as of January 1st, 2026, the threshold drops to 25 units for maintaining specific records accessible online or via mobile devices.

If you don’t have a website yet, read on to find out what you need to do to avoid legal issues.

What is the Florida Condo Website Law?

On June 26, 2017, Governor Rick Scott, approved HB 1237, also known as the Condo Website Law. This Bill amended Florida Statues Chapter 718, setting the guideline for Condominiums in Florida (excluding timeshare units). This document sets the standard and is referenced time and time again to solve disputes involving owners, vendors, property managers, tenants, board members, and more. 

The bill states that condominiums over 150 units, must have a website with a secure portal for residents to access community-specific documents. The deadline for being compliant was January 1st, 2019.

Newest update to the law

The HB 1021 specifies that starting from January 1, 2026, associations must maintain specified records accessible on the association’s website or a mobile device. This requirement applies to associations with 25 units, down from the previous threshold of 150 units.

Why did Florida create the Condo Website Law?

Florida tends to set the tone that ripples through the rest of the country when it comes to community associations. In 2019, Florida had 48,500 associations, just behind California which has 49,200. Due to this massive growth in Condominiums and HOAs over the past 40 years, Florida has had to make new rules and regulations. These help ensure a healthy ecosystem for these communities. 

The Condo Website Law is just another example of how Florida is setting the standard for Community Association everywhere. While you may not fall into the requirements, it will likely snowball into a standard for most communities. Just as it recently did with House Bill 1021, which reduced the website requirement for associations from 150 units to 25 units.

Requirements to be compliant

To be compliant with the Condo Website Law, the association’s website can be owned by the association or provided by a third party. The latter is more common, as creating a website and secure backend capable of solving this requirement can be quite laborious.  The website must have a section that is secured from outside individuals gaining access. So providing a password-protected portal is a must! 

There are 12 types of documents that the Florida Condo Website Law states must be available on the secure part of your website:

• The Recorded Declaration of Condominium
• Bylaws and Amendments
• Articles of Incorporation and Addenda
• Rules of the association
• Management agreements, leases, or contracts binding the association, in addition to materials, equipment, and service bids over $500 in value must be posted for 1 year
• Annual Budget and proposed budget
• Financial Report and proposed financial report
• Certification of each director
• All contracts or documents regarding possible conflicts of interest
• All contracts or transactions between the association and entity, in which a director is financially interested
• The notice of any unit owner meeting and the agenda for the meeting posted at least 14 days before the meeting in plain view
• Any documents to be considered during a meeting or listed on the agenda for a meeting. These must be posted at least 7 days before the meeting where the document will be considered
• Notice of board meeting, the agenda, and any document required must be posted before the date required by the association.

You can view the full bill on the Florida Senate Website here.

Is my Condo following the law correctly?

If you already have a public-facing website then you should check that it’s meeting all the requirements. You need to have a public-facing website (which means that anyone can find it on Google) and a password-protected portal for residents only. As well as that, you need documents posted on your portal. If you’re unsure if you’re following the law correctly, then you should speak to your attorney. 

If you’re not following the law, you could be fined. Homeowners can also report associations that aren’t compliant with the law.

What if the Condo Website Law doesn’t apply to me?

The law could still be amended to increase who it covers. It would be wise to get a website, even if it is very basic. A website is a very useful tool to communicate with residents, entice prospective residents, and save the board time and money. 

Making your website secure

You must be aware of the difference between your public website and your private portal. Your public website can include information for residents, but it cannot be confidential since anyone can find it. In your private portal, you can post more confidential information as it is password-protected. 

Some website providers will allow you to choose who can see what documents, so if there are documents that only the board can see, then you can restrict their access. This ensures that important documents can’t get lost since they will be stored in the cloud.

Take your website further

You may be required by law to have a website, but that doesn’t mean that it should be there just so that your association is compliant. Having an association website is an incredible tool to increase communication and transparency.

Improve communication

Having a website with a tool that sends emails, texts, and calls to residents hugely improves communication with residents. The board can easily get in touch, and the likelihood of residents seeing the messages is much higher. 

Members of the association can also speak to board members and their community manager more quickly if they have a forum and private messaging available.

It provides one tool that the board controls, for everyone to communicate smoothly.

Save time and money

Many community associations use different platforms to manage everything. Having a website streamlines those platforms, meaning that boards will spend less money on different tools. They’ll also save time because everything will be in one place.

This increases your efficiency and means that you can do everything more quickly. This will decrease the board’s frustrations.

Create a community

We mentioned that a website improves communication, but you can use it to go further and create an online community. You can encourage residents to share pictures that they take around the community. 

Then, the best ones can go on your public website, where prospective owners can see them. This showcases what your community is like, and encourages people to move into the association.

Wrapping Up: Florida Condo Website Law

Since 2019, condominium associations with over 150 units have been required to have a website and a password-protected portal with important documents available to residents. A recent amendment, effective January 1st, 2026, extends this requirement to all associations with over 25 units.

A website can provide your association with a lot of different benefits including increased transparency, communication, and efficiency. If you’d like to find out more about Neigbrs by Vinteum’s solution with full training and award-winning customer service, you can book a free demo.