Spring is just around the corner, and our HOA Spring Checklist is here to make sure your community is ready.
With the season changing, there are always many chores that need to be done around the HOA. Especially outdoor equipment and spaces that have been underused during the cold, dark winter months.
Do not leave inspecting your HOA for wear and tear until the last minute! We’ve put together this handy HOA Spring checklist to help you stay on top of everything.
This 7-step checklist includes everything you need to ensure your community is ready to spring into spring!
What We Will Cover Today
1. Inspect the Community
It is important to go outside and have a look at what needs work in your HOA. There may be some issues you hadn’t noticed before that need your special attention.
Anything exposed to the elements may have suffered over winter. Sidewalks or parking lots may have developed surface cracks, and paint may be peeling on a notice board or in the playground. Note down the issues and plan to fix them before spring properly begins.
You could ask another board member or a member of the maintenance staff to come with you to double-check everything. Then bring up the necessary repairs at the next board meeting for approval.
2. Check the Water Systems
The hot weather that will eventually arrive means that everyone will want a swim. Before opening the pool to residents, you’ll need to clean the water, change the filters, and remove any debris or trash caught in the filtration system.
Check the gauges to see if you need to backwash the filters and the drains to ensure they’re not blocked. Add more water to adjust the level if necessary, and any chemical products to bring it up to the recommended amount, so the water is as clean as possible.
Proper and regular pool maintenance is crucial at this time of year, since the water can become full of sunscreen, tanning oils, and other contaminants.
3. Power-Clean the HOA
When was the last time the tennis court, pool deck, and sidewalks were properly cleaned? Probably before winter, which means they might not be looking their best right now.
To get your association squeaky clean, get your power cleaner out or rent one, to restore your HOA to its glowing self and make sure that everything is sparkling when residents are ready to spend time outside.
The other things that may need a good scrub are your community’s roads, especially if they’ve been salted this winter. There may be cracks in the road or sidewalks from the snowplow.
4. Spring Landscaping
Some basic spring landscaping will do wonders for your community’s overall look. Clear away any fallen branches, cut back any plants blocking walkways or windows, and ensure no leaves or twigs are blocking any drains. Once everything has been cleared, you have a blank canvas to trim trees and bushes and replant any plants that died over winter.
Replanting and redesigning garden beds can really transform your HOA and make it look like a whole new place. You can hire a landscaper or get the residents involved in a fun community project. Another option is to hire an arborist to check whether your trees are healthy and whether the flower beds need to be fertilized before any seeds are sown and the lawns are mowed.
5. Communicate with Residents
No one likes being surprised by the sound of lawnmowers and saws. That is why it is important to let residents know about every spring maintenance project that is happening in the association.
Use your communication platform to send an email, text, or automated phone call to inform everyone of the work that will be underway. With the right software, residents can also use these communication channels to alert the board to anything they think needs some special attention, such as a rusty gate or a cracked sidewalk.
With Neigbrs by Vinteum, you get an omnichannel communication tool that reaches residents across multiple devices at once. Ready to see it in action? Book your free, personalized demo today!
6. Miscellaneous Projects
Now is a good time to address the tasks you’ve been putting off to deal with urgent matters that cropped up:
- When was the last time you got all the smoke and carbon monoxide alarms tested?
- Has anyone inspected the roof recently?
- Have you checked your foundation vents to be sure that no critters are living there?
- Have your gym and playground equipment been tested and tightened?
- Do you have enough chlorine to last throughout pool season?
- Has your yearly fire inspection been scheduled?
- What about a health inspection?
If you take action now during spring cleaning, you will be able to save yourself a lot of hassle during the summer time.
7. Celebrate your Achievements
There are a lot of chores crammed into this HOA spring checklist. Celebrate having done them all and get your whole HOA together to honor the new season.
You could have a community dog walk or a cook-off, or maybe it’s warm enough for a picnic to show off the newly redesigned outdoors.
Another fun option is to find a projector and have an outdoor movie night! If you used the coming of spring to redesign your pool, then a pool party is always an option.
Otherwise, a barbecue always appeals to both the young and old. Whatever gathering you choose to have, make sure to relax and enjoy it!
Conclusion: HOA Spring Checklist
Having a checklist can help you ensure that all necessary tasks get done before spring really arrives.
These 7 items on your HOA Spring Checklist will help ensure your community is ready for the warmer months.
If you need help communicating with residents and organizing events and maintenance, check out our amazing, all-in-one platform, Neigbrs by Vinteum.
