Navigating the recent HOA Texas Law regarding websites? We’re here to guide you. This article breaks down the essentials, ensuring your compliance and your community’s success. Discover how this law transforms communication and transparency for your HOA. Let’s dive in and empower your board with the knowledge you need about websites and online portals.
What is outlined in the law?
The new law, Online Subdivision Information Requirements (Texas Property Code Section 207.006) states thatany association that has at least 60 lots or a management company must maintain a website and keep dedicatory instruments updated to the current version and available to the members on that website.
- Recorded dedicatory instruments include:
- CC&Rs
- Bylaws
- Certificate of formation
- ACC guidelines
- Board-adopted rules, regulations, policies, and resolutions
What is an HOA website?
An HOA website serves as a virtual hub for your community, offering a digital platform where residents, board members, and community association managers can access essential information and engage with one another. It’s like a virtual community center that remains open 24/7, allowing everyone to stay informed and connected at their convenience.
The recent change in the law requires communities with over 60 lots to maintain a website. However, even if your community has fewer lots, if you have a management company, you require one. If you don’t meet either requirement, having a website is still recommended due to the numerous benefits it brings to your community association.
It simplifies communication, gives residents easy access to documents, and improves the overall living experience. It’s also a great way to showcase your community to potential lot buyers, making it easier for people to find and connect with your community. A website also saves time for the board or manager. Instead of residents reaching out to the board for information or documents, they can simply check the website.
The importance of being compliant with HOA Texas Law
It’s not just about rules, it’s about making things better for everyone in your community. Let’s see why following complying with this recent HOA Texas law is a smart move:
Meeting legal obligations: By complying, you’re meeting legal requirements and avoiding potential problems.
Building trust: Sharing information on the website builds trust, showing you’re open and honest.
Making informed choices: A well-informed community can make better decisions and connect more easily.
Quick updates: The website delivers updates quickly, keeping everyone in the loop.
Presenting your community well: A well-kept website reflects an organized, welcoming community, attracting potential residents.
Enhancing community harmony: Following the law improves the overall community experience, promoting unity and progress.
Steps to Ensure Compliance
Here’s a step-by-step guide for ensuring compliance with the new HOA Texas law for websites.
Selecting a Website Platform:
Research and select a user-friendly HOA website builder that matches your community’s requirements. Seek features that make managing content and interacting with residents simple.
Creating a website might seem complex and costly, but it doesn’t have to be. Nowadays, you don’t need technical expertise to set up a website.
Various website providers enable effortless website creation for anyone.
Make sure to compare a few vendors, check client reviews, and evaluate the level of customer success support available.
Creating and Organizing Sections:
Structure your website with clear categories. Having sections for announcements, documents, community resources, and a calendar can help residents find information effortlessly.
Uploading Essential Documents and Announcements:
Populate your website with essential documents and relevant announcements. Keep the content up-to-date to ensure accuracy and relevance.
Promote Your New Website
Make sure all members know about the website and actually use it. Getting everyone involved, even those who aren’t very tech-savvy is really important. Just remember, the website is only useful if people are using it. It’s a place to talk, share info, and be part of the community. So, spread the word and get everyone on board!
Potential Challenges and Solutions
Implementing a website may pose some challenges. Addressing these challenges proactively can pave the way for successful implementation:
Technical Difficulties and Maintenance Issues: Technical glitches and maintenance can affect website functionality. Make sure you keep an eye on it, update it regularly, and have easy access to customer support in case something goes wrong.
Ensuring Data Privacy and Security: Ensuring the security of residents’ personal information is crucial. You should implement security measures like data encryption and privacy policies to protect sensitive data.
To overcome these challenges:
- Provide clear instructions for residents on how to use the system and how they can report technical issues.
- Work with a reputable website provider that offers strong security features and is readily accessible to provide you with support.
- Hire an HOA management company to help you navigate this process
Final points on HOA Texas Law for websites
Having a website is more than just being compliant —it’s about building trust, getting everyone involved, and making your community better. By going along with the rules, you’re opening doors to better communication, smoother ways of doing things, and a closer-knit community.
So, as you take these steps, armed with knowledge and insight, let’s work together to make your community shine online. At Vinteum we’re experts in creating excellent HOA websites and providing online portals where you can manage your community in one centralized location. Book a free demo and see it for yourself!
