What is a vendor agreement?
A vendor agreement defines the terms and conditions for work performed by a third-party company or contractor, used whenever an HOA hires outside help for a job the board can’t handle on its own, professional renovations, maintenance, landscaping.
Why does a vendor agreement matter?
A clear, written vendor agreement protects the association if a job goes sideways, costs run over, work doesn’t meet expectations, giving the board actual legal footing instead of just a handshake understanding.
When You’ll Run Into This
This gets drafted, or should get drafted, before any vendor starts significant work, not after a dispute over scope or payment has already begun.
Legal note: this is general information, not legal advice. Rules and requirements vary by state and by community, so it is worth checking with your association’s attorney to get an accurate answer for your specific situation.
