Managing an HOA or condo community means staying on top of a never-ending stream of requests, updates, and information. Residents move in and out, contact details change, and requests pile up, and if you’re still relying on paper forms or scattered emails to keep track of it all, things fall through the cracks fast.
That’s exactly why Neigbrs by Vinteum integrated with Jotform. Now, instead of chasing down information and sorting through physical paperwork, you can create professional online forms in minutes and have responses come straight into your Neigbrs portal in an organized, accessible, and timely way.
Why Collecting Resident Information Is Harder Than It Should Be
Collecting and managing up-to-date resident information, architectural requests, and amenity reservations is a struggle if you’re using physical forms. You’re dealing with stacks of paper that need to be continuously sorted and managed in a timely manner.
It takes time that you don’t have and creates tension with residents whose requests have got lost in the chaos. Plus, in an emergency, you may not even have the most up-to-date contact information when you need it the most.
There’s a Smarter Way: Meet Neigbrs by Vinteum’s Jotform Integration
The good news is that you don’t have to keep managing everything manually. Neigbrs by Vinteum has recently launched its integration with Jotform, a free and easy to use online form builder. Now you can create powerful forms in minutes from within Neigbrs.
Three Things You Can Do With Neigbrs’ Jotform Integration
Receive ARC Requests
Rather than your Architectural Request Committee getting all the requests by paper forms that they have to go through manually, using Jotform you can build your own form, and residents can find it within the Neigbrs portal.
Capture Resident Information
Keeping track of all owners, residents, their children, guests, and pets is a full-time job on its own. This becomes an issue when there’s an emergency like a fire, hurricane, or other disaster. With Jotform and Neigbrs together, you can create short forms that residents can quickly fill in to keep all their information up-to-date, so that you always have the right resident data.
Manage Amenity Invites
During summer, everyone wants to invite family and friends over to enjoy the pool, barbecue, tennis courts, and other amenities. If you ask residents to register guests via a paper form, then the summer months can seem like your office can get snowed under with stacks of requests. Using Neigrbs’ Jotform integration, residents can fill in and send off requests quickly, and you can manage them much more efficiently, speeding up the process.
Each of these on its own saves time, but together, they change how your entire community runs.
Better Data Means a Better-Run Community
Switching to online forms may seem like a small thing. Or maybe it doesn’t, and you’re worried that people will complain about the change. But the benefits are huge. Suddenly, the bottleneck of receiving forms, going through and answering them is gone. It’s all online, speeding up the process.
It’s easier for you to see patterns in ARC requests because you can analyze the requests you receive more effectively. And amenity reservations and guest management become smoother, with fewer complaints, double bookings, and delays because everything is in one place and is manageable. Book your free demo to see how Jotform and Neigbrs work together.
Ready to Simplify How You Collect Resident Information?
We’d be happy to show you how it works and help you to improve resident satisfaction, increase efficiency, and simplify communication with one change. Neigbrs has transformed hundreds of HOAs across North America with our easy-to-use HOA website and secure resident portal, and we’d be honored to help your community association.
